CCMC currently has a full-time Office Receptionist position at SouthWood in Tallahassee, FL.
The Receptionist will provide office assistance, membership support, and clerical administration for the SouthWood Homeowners Association. Position is responsible for opening and closing the SRCA office, welcoming new community members, issuing pool/amenity cards and welcome packets, checking and sorting mail then distributing them to the appropriate team member, accept in-person payments for pool cards and assessments, answering incoming calls and able to handle multiple lines at once; notating accurate messages and directing calls to the appropriate team member; operate and maintain office equipment; maintain office supply inventory; serve as front line administrator for SRCA office; assist in HOA meetings, mailings, minutes and administrative functions; and assist in Art of Living events. Other duties may be, prepare outgoing mail or packages; ensure that homeowner files, documents and accounting files are stored properly, and most importantly ensuring that all callers and visitors are greeted in a friendly and informative manner.
We are looking for an outgoing Receptionist with a professional personality, a sense of humor, patience, and self-control. The position is multi-faceted and supports the site management team in a variety of duties.
To be considered, applicants will have minimum three years’ experience as a receptionist in a comparable professional environment, or approximately five years comparable work experience; will have demonstrated excellent oral and written communication skills in English, be assertive, professional and adaptable, demonstrate good time management and organizational skills, and have demonstrated an ability to maintain confidentiality of business and personnel matters. Work is conducted primarily in an indoor environment. Candidates would be expected to repetitively lift and move up to 25 lbs. A typical weekly schedule is Monday thru Friday 8 a.m. – 5 p.m. Candidates will be available to work a flexible schedule, including minor holidays, evenings and weekends when needed, and site operating hours of 8 a.m. to 10 p.m. attend/assist with all Art of Living events as required.
An ideal candidate has the above qualifications and is organized, efficient, a self-starter with excellent multi-tasking skills, computer-literate with intermediate working-knowledge of Outlook, Word, Excel, PowerPoint and Project; has professional experience in working independently and as part of a fast-paced team, The ideal candidate exercises independent and sound judgment in executing instructions, provides a professional personality and sense of humor, a positive outlook, patience and ability to get the job done in daily operations. The SouthWood community and office team expects, requires, and deserves an excellent customer service skillset. Our team shares a strong willingness and motivation for success – and the ideal candidate will fit well in this environment.
All potential employees must pass a pre-employment drug screen and background check.
If you are interested, please email Mindy Zapien at firstname.lastname@example.org