Job: Maintenance Administrative Assistant (part-time)

Title Maintenance Administrative Assistant (part-time)
Categories Dallas, Texas
Location Frisco, TX
Job Information

CCMC currently has a part-time Maintenance Administrative Assistant position at Frisco Lakes in Frisco, TX!

Under the direction of the Maintenance Director, the Maintenance Administrative Assistant is responsible for supporting the daily maintenance operations of the Association.

This position will maintain the maintenance work order system; work with the Maintenance Director to prioritize work orders, distribute work orders to staff, ensure work is completed in a timely manner and ensure time for each task are accounted for on the work order; assist the Maintenance Director in drafting and reviewing of Request for Proposal (RFP) and/or Bid Specifications generated to procure services for the Association; provide administrative support to generate, distribute and collect bid packages; receive, and respond to resident phone calls/e-mails for information, service requests or community issues; collect monthly inspection reports; administer the preventative maintenance schedule and maintain records of planned services; and maintain pool records, technical specifications, and other maintenance or construction history on the entire facility.

In addition, this position is responsible for verifying that contractors have on file with the Association current insurance certificates and W-9 forms before submitting invoices for payment; ordering equipment, parts, and supplies; maintains adequate stock of frequently used items; maintaining updated facility records including warranty information, furniture, fixture and equipment lists for reserve study purposes, building/landscaping plans, etc; collecting certification documents for all maintenance team members; creating the monthly maintenance report; and ordering supplies, conducting inventories, and maintaining purchase records.

The ideal candidate will have two years office administration, or equivalent college; a high level of customer service, courteous personality with the ability to work independently and efficiently on a wide variety of building maintenance; the ability to establish and maintain good working relationships with Board, Staff, Residents, Volunteers and well as Vendors; knowledge of Microsoft Office and possess a valid TX driver’s license and current vehicle liability insurance.

Qualified applicants shall also have excellent “people” skills and enjoy working with people; be assertive, professional, and have a poised disposition; be adaptable; have the ability to demonstrate good time management; be highly organized; have the ability to communicate effectively both orally and in writing; and have the ability to establish and maintain good working relationships with Board, staff, residents, volunteers, and contractors.

It is preferred that the candidate have experience in a community association setting.

Wrapped around the shores of Lake Lewisville in prestigious Frisco, Frisco Lakes is the premier community for active adults age 55 and better in the north Dallas area. The community’s convenient location provides easy access to both Dallas and Fort Worth and all these cities have to offer. Plus, DFW International Airport and Dallas Love Field are just 25 minutes away, making it easy to bring in friends and family.  Amenities include an 18-hole golf course which the Association does not own or maintain, three amenity centers, three outdoor pools, one indoor pool, an two outdoor spas and one indoor spa, walking trails, state-of-the-art fitness centers, billiards and game rooms, and ballrooms where residents can show off their best dance moves.

If you are interested in this position, please email Marcus Robinson at mrobinson@ccmcnet.com.

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