CCMC currently has a full-time Administrative Coordinator position at Spectrum in Gilbert, AZ.
The Administrative Coordinator is the Director of First Impressions and key point of contact with homeowners, handling walk-ins, answering phones and assisting in overall office operations. Our ideal candidate must have a strong ability to communicate effectively both orally and in writing, have excellent computer skills, maintain good working relationships with Board Members, Committees, residents, staff, and volunteers.
Responsibilities include receiving and responding to phone calls and emails from residents, vendors and others while providing outstanding customer service; greeting guests visiting the Association Office; maintaining homeowner files; coordinating all mailings to homeowners; submitting work orders to maintenance staff; maintaining office appearance in a clean, tidy, and welcoming manner; operating office equipment; maintaining and ordering office supplies; maintaining resident files; assisting with violation letters, parking passes and logs, and performing other duties as assigned.
The ideal candidate will have 2-3 years experience as an Administrative Assistant or five years of comparable work experience, have excellent communication skills, be assertive, adaptable, and professional, as well as energetic and enthusiastic. Must have the ability to demonstrate good time management while staying highly organized. Must have strong computer skills with Microsoft Office and database software experience. Strong attention to detail required. Experience in a community association setting is preferred. Must have the willingness to learn new skill sets.
Work is conducted indoors in an office environment where employees must sit or stand for long periods of time. On occasion, this position also requires assistance at indoor and outdoor lifestyle events. Employee may be required to work occasional evening or weekend hours.
The Spectrum at Val Vista is a master planned community whose goal is to embrace the philosophy of new urbanism. This philosophy brings residents out of their homes to join the neighbors, while remaining in their own community. The residential community is located on 1,156 acres of rural land with a 3,800 SF community center located in the heart of the community in the main park. Spectrum provides large parks with ample opportunity for recreation and social events, twelve distinctive neighborhoods, pedestrian friendly environments, as well as office and commercial facilities. Upon completion of the community, Spectrum will consist of 1,995 residences, which will include single family homes, patio homes and luxury apartments. The on-site office also manages several commercial entities, including the Spectrum Irrigation Water Delivery District, San Tan Motorplex, and Gilbert Medical Campus.
If you are interested, email Shannon Ellerbusch at email@example.com.