CCMC currently has a full-time Administrative Coordinator position at Frisco Lakes in Frisco, TX!
The Administrative Coordinator will work in a fast-paced, challenging team environment providing administrative support to immediate Community Manager, Assistant Community Manager, Board of Directors, and other departments as needed.
The Administrative Coordinator will assist management, prepare all meetings, attend meetings and take notes; meet with homeowners to book Private Rentals; receive and respond to phone calls from Members, guests, vendors, contractors, etc; provide outstanding customer service to all residents and guests; assist in deed violation notice coordination; file all homeowner correspondence, ARC letters, deed violation notices, etc. into homeowner files and master files; monitor in/out boxes and phone messages daily; coordinate all mailings to homeowners; complete daily deposits and deposit them at the bank; maintain the Board sanctioned Committees Information; assist with updating the community calendar and news on community website, approve new User Requests and Classified Ads on the Community website; maintain the Pet Registry on the community website; review and understand all the governing documents of the Association; update and maintain files for residents; maintain the expiration and renewal dates of contracts for Village of Frisco Lakes; create work orders for staff, maintenance, cleaning services and landscape contractor, and routinely follow up on outstanding work orders; assemble and mail Welcome packets to new residents; maintain the data in the key fob system and adjust hours; reconcile the petty cash debit card monthly; send in vendor setups, mileage reports and petty cash reports for approval.
In addition, the Administrative Coordinator will communicate effectively, exhibit clear/concise English skills and proofreading; demonstrate the ability to establish/maintain good working relationships with Board, staff, residents, volunteers, and contractors; demonstrate the ability to manage multiple priorities and meet deadlines, conflict resolution skills, and excellent “people” skills; demonstrate intermediate computer skills in a Windows environment; demonstrate superior editing and proofreading skills; demonstrate and implement innovative ideas and communication techniques.
Qualifications include at least two years’ experience as an Administrative Assistant or five years of comparable work experience; strong computer skills with Microsoft Office and database software; attention to detail required; preferred experience includes working with adults over age 55; experience working for a community association.
Work is conducted indoors in an office environment where employee must sit or stand for long periods of time; employee may be required to repetitively lift and move up to 40 lbs.
Wrapped around the shores of Lake Lewisville in prestigious Frisco, Frisco Lakes is the premier community for active adult’s age 55 and better in the north Dallas area. The community’s convenient location provides easy access to both Dallas and Fort Worth and all these cities have to offer. Plus, DFW International Airport and Dallas Love Field are just 25 minutes away, making it easy to bring in friends and family. Amenities include an 18-hole golf course which the Association does not own or maintain, three amenity centers, three outdoor pools, one indoor pool, an two outdoor spas and one indoor spa, walking trails, state-of-the-art fitness centers, billiards and game rooms, and ballrooms where residents can show off their best dance moves.
If you are interested in this position, please send your resume to Marty Whitaker at email@example.com.