Job: Administrative Services Coordinator

Title Administrative Services Coordinator
Categories Utah
Location South Jordan, UT
Job Information

CCMC currently has a full-time Administrative Services Coordinator  position at LiveDaybreak in South Jordan, UT.

 LiveDAYBREAK was created to build a unique sense of community for Daybreak Residents. This has been accomplished through a series of over 150 unique events, concerts and activities  throughout the year.  A few key events include the Summer Concert series, Fizz Fest, Lakeside Luau and the Ginormous Pumpkin Regatta.   The Administrative Assistant will play a key role in meeting the department objectives of making Daybreak the most desirable communities in the state of Utah.

The Administrative Services Coordinator is responsible for board packets and preparation of department reports including several financial and accountability reports, ensuring committee agendas and minutes are posted in a timely manner, and planning and preparing for annual meetings, monthly board meetings and special meetings to include attendance at these meetings as requested. Will also establish vendor set-ups and ensure that contractors have, and maintain on file, with the Council current certificates of insurance and W-9 forms. Will play a key role in department purchasing, review and prepare vendor contracts for events and projects, and Create, update, and maintain reports to include contract files.

This role is also responsible for assisting the Director with the development and administration of the annual operating budget and update of reserve study, completing annual inventory of department assets, providing confidential administrative support to the Director to include working within the CCMC procedures, and coordinating department basic HR functions in regards to new hire paperwork, injury reporting and evaluation coordination. Other responsibilities include receiving, and responding to resident phone calls/e-mails for information, maintenance requests or community issues within 24 hours and logging phone calls into Access system, submitting service requests to maintenance staff, coordinating and updating service appointments with residents and vendors on a regular basis, managing routine contracts, creating and maintaining a community and team calendar to stay abreast of meetings, special events, special projects and other deadlines.  May also assist with social media as well as newsletters, and other duties as assigned. Occasional evening and weekend work required.  This position will also coordinate program and event registrations and monthly credit card reconciliations.

The ideal employee will have a minimum of 2 years’ experience in a similar setting, strong computer skills in Microsoft Office including Excel, database software, and must possess a valid driver’s license. High School Diploma required, with some college coursework preferred. Work is mostly conducted indoors in an office environment where employee must sit or stand for long periods of time.  Employee may be required to repetitively lift and move up to 40 lbs.   Some evenings meetings required.

All potential employees must pass a pre-employment drug screen and background check.

Daybreak is a large scale master planned community nestled in the valley of the Wasatch Mountain Range.  We currently have close to 5000 and at build out will have 20,000.  Daybreak has multiple parks and exciting amenities to keep our residents entertained.  The Trax route provides public transportation right from Daybreak into Salt Lake City!  This is an exciting opportunity to be a part of a growing community!

If you are interested, email Dan Rodgerson at drodrgerson@ccmcnet.com.

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