Job: Administrative/Project Controls Coordinator

Title Administrative/Project Controls Coordinator
Categories Nevada
Location Las Vegas, NV
Job Information

CCMC currently has a full-time Administrative/Project Controls Coordinator position located at Siena Community Association in Las Vegas, NV!

The Administrative/Project Controls Coordinator provides confidential administrative support to Siena’s General Manager (GM) and Assistant General Manager (AGM) in a fast-paced, challenging team environment. This position provides administrative functions for the Board of Directors and other departments as directed by the General Manager.

The Administrative/Project Controls Coordinator will process correspondence, drafting and proofreading, daily monitoring of in/out boxes and mail correspondence, and GM and AGM daily calendars; provide staff liaison and administrative support to Siena’s Parking Safety Hearing Panel (PSHP), including agenda preparation and distribution, meeting minute preparation, and administrative support; plan and prepare logistics and documentation for the annual meeting, monthly board and committee meetings, and special meetings, town halls or workshops, including agenda preparation and notation of attendance or minutes as applicable; generate and maintain site and project reports and team calendars; support other departments and per escalation procedures, may receive and respond to resident phone calls/e-mails for information, maintenance requests or community issues within 24 hours, logging phone calls into Access system; ensure projects adhere to enterprise document management framework, that all documentation is maintained appropriately for each project; assist in generating and maintaining project plans, timelines and schedules, cost estimates, Request for Proposals (RFP), business cases and outlines that connect schedules to tasks and deliverables; assist GM and AGM with project correspondence by preparing and reviewing project proposals, memos, meeting minutes and emails.

The ideal candidate will communicate effectively orally and in writing; strong English skills and proofreading skills; establish and maintain good working relationships with Board, staff, residents, volunteers, and contractors; coordinate multiple priorities and meet deadlines; possess effective conflict resolution skills; excellent “people” skills; possess working knowledge of association policies, procedures, and the ability to communicate these effectively to staff and residents; possess computer skills in Windows environment including Microsoft Office Suite and Microsoft Project; ability to learn and train others in the use of Jonas and InterAccess software products; promote and support new ideas as well as designing materials; possess editing and proofreading skills.

Work is done both indoors in an office environment where the candidate would sit and in stand for long periods and outdoors participating in lifestyle events. The candidate would be required to repetitively lift and move up to 40 lbs., and would be required to talk and hear and have the ability to focus and attend to long periods of discussion while taking minutes, work events and attend meetings after hours and on weekends.

Qualifications include graduation from (at minimum) junior-college and minimum two years’ experience in a field related to logistics, administration, construction, IT, or a field related to project management. Preferred experience includes working with adults over age 55; experience working for a community association or country club.

Siena is a beautiful age-privileged, gated community nestled within Summerlin South Master Community association just a few miles off the Las Vegas Strip. Siena is completely built out with 2,001 homes, and includes a 38,000 sq. ft. community center and 16,000 sq. ft. fitness center. Our management team serves a very active, involved, and appreciative, community.

If you are interested, please email Michael Neveu at Mneveu@ccmcnet.com. Please provide a cover letter, resume and two writing samples or samples of your project scheduling work product.

 

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