Job: Administrative Coordinator

Title Administrative Coordinator
Categories Arizona
Location Gilbert, AZ
Job Information

CCMC currently has a full-time Administrative Coordinator position at Power Ranch in Gilbert, AZ.

The Administrative Coordinator will be working in a fast-paced, challenging team environment providing administrative support to the Community Manager, Board of Directors, and other departments as needed.

The Administrative Coordinator will serve as the first point of contact at Power Ranch for phone and front office visits; provide support to the Community Manager and Operations Manager to include daily monitoring and distribution of mail correspondence, assisting with preparation for annual meetings and special meetings and attendance at these meetings as requested; data entry, and will serve as liaison with Parking Vendor to coordinate parking pass system and review of reports; receive and respond to resident phone calls/e-mails for information, maintenance requests or community issues within 24 hours and logging phone calls into VMS system, including submitting service requests to maintenance staff, coordinating and updating service appointments with residents and vendors on a regular basis.

Responsibilities also include coordinating the purchase of supplies for the Association offices, maintaining up-to date lot files and purging old owners; overseeing new owner paperwork to ensure that other departments receive information on new homeowners  overseeing the Pool Card Access system to include: data entry of owner information into VMS, website, and the access system; update access system for new, lost or delinquent account pool cars; coordinate system with offsite gate company; print reports; close down and open pool access gates for maintenance or emergencies.

The Administrative Coordinator may be required to repetitively lift and move up to 40 lbs. to assist in set up of events, and weekends or evening work may be required.

Our ideal candidate will have a strong ability to communicate effectively both orally and in writing, have excellent computer skills, and be able to maintain good working relationships with Board Members, residents, staff, and volunteers.

 Must have two years’ experience as an Administrative Assistant or five years of comparable work experience; have excellent communication skills both oral and written; be professional and adaptable; be able to demonstrate good time management and be highly organized; and be able to maintain confidentiality of closed session material and personnel matters.  Strong computer skills with Microsoft Office, Access and database software experience and attention to detail required.  Experience in a community association setting preferred.

Power Ranch is an award-winning master planned community in Gilbert, AZ.  In addition to an extensive line-up of community events, classes and activities; this neighborhood also features several impressive amenities. These include two clubhouses, 26 miles of trails, community parks, catch-and-release lakes, playgrounds, basketball courts, sand volleyball, picnic areas and 10-acre soccer complex.

If you are interested, email Jennifer Campbell at jcampbell@ccmcnet.com.

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