Job: Administrative Coordinator (part-time)

Title Administrative Coordinator (part-time)
Categories Austin/San Antonio, Texas
Location Manor, TX
Job Information

CCMC currently has a part-time Administrative Coordinator at ShadownGlen in Manor, TX!


The Administrative/Community Standards Coordinator will work closely with the Community Manager in servicing clients and will provide office assistance, membership support and clerical administration for the ShadowGlen Residential Property Owners Association.  This position is multi-faceted and supports the site management team in a variety of duties.  This individual should have excellent people skills, be assertive, and have a professional and a poised disposition.  Must be able to communicate effectively both orally and in writing, be able to establish and maintain good working relationships with the Board, staff, residents, volunteers, and contractors, and must be able to review and have a general understanding of Governing documents, Design guidelines, and meeting requirements for the Association.


Under the direction of the Community Manager, the Community Standards Coordinator will conduct inspections of residential properties within the association to determine if violations of deed restrictions exist with specific reference to property maintenance and aesthetics.  This position will serve as liaison between homeowners, residents, the Board of Directors, vendors and the Architectural Committee and several operating committees within the community.   The Community Standards Coordinator will also receive and review homeowner applications for architectural/landscape improvements, facilitate their distribution to the Reviewer, and report back to homeowners on their approval status. This position will also visually inspect residential properties for compliance with deed restrictions; interpret and enforce property maintenance codes, regulations, and design guidelines; work effectively with homeowners to ensure compliance when violations are found; maintain accurate records of complaints and inspections made; and prepare effective reports and other written communication.


Administrative responsibilities primarily revolve around assisting the Community Manager and Lifestyle Director, which includes but is not limited to: planning and preparing for annual meetings, board meetings and board packets, creating month-end reports, updating accounts and collections, creating a team calendar, understanding budgets, cash handling, ordering office supplies, working with maintenance staff, assigning amenity access keys, issuing mail keys, and filing new homeowner closing information sheets. Candidate will be required to assist with Saturday office coverage during pool season as well as select Sundays and Holidays as determined by the Community Manger. Candidate may also be asked to support the Lifestyle Director after normal business hours.


The ideal candidate will possess excellent people skills, strong organization and time management skills, strong communication skills both verbal and written, and the ability to build and maintain strong relationships.  Preferably will have had experience in homeowner associations operations.   This position makes up one part of a larger management team.  It may require participation in evening meetings or weekend events as deemed necessary.


Must have a valid driver’s license in the state of TX and have the ability to sit in vehicle for extended periods of time.


If you are interested, please email your resume to Laureen Sutton at


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