CCMC currently has a Part-Time Administrative Coordinator position at The Village at Tuscan Lakes in League City, TX.
The Administrative Coordinator will be working in a fast-paced, challenging team environment providing administrative support to the Community Manager, Board of Directors, and other departments as needed. We are looking for a candidate with a professional personality, a sense of humor, a positive outlook, patience and the ability to exercise sound judgment.
The Administrative Coordinator will provide confidential administrative support to the Community Manager including, but not limited to: drafting and proofreading correspondence, daily monitoring of in/out boxes and mail correspondence, greeting residents and guests at the front desk, data entry, processing deed violation notices and letters, planning, attending and preparing for annual meetings as well as board meetings, completing reports, filing, updating and maintaining resident files, receiving and returning calls/e-mails for information, creating and maintaining master files and permanent files, and assisting the Community Manager to accomplish completion of projects within the deadlines.
Additionally, the Administrative Coordinator will assist with membership check-in, scheduling, programming, oversight and distribution of equipment and/or games; receiving and processing ARB modification applications; assisting with HOA meetings, mailings, minutes, and general Community administrative functions, assisting with updating the website, i.e. calendar, uploading documents, adding residents etc., and assisting with lifestyle events including mailings, set-up, cleanup and coordination; and any other duties as instructed by the Community Manager.
The ideal candidate will be organized and efficient, a self-starter, have excellent multi-tasking skills, and computer literate with knowledge of MS Office programs including Outlook, Word and Excel and other PC-based software. Additionally, the ideal candidate will exercise independent judgment in carrying out instructions. Excellent customer service skills required.
Must have two years’ experience as an Administrative Coordinator or five years of comparable work experience, have excellent communication skills both orally and written, be assertive as well as professional and adaptable, be able to demonstrate good time management and organizational skills, and be able to maintain confidentiality of closed session material and personnel matters.
Candidates must have a flexible schedule and the ability to work after-hours and on weekends at Community Events.